Here are some of our most frequently-asked questions about Gilwell 24. We hope you find them useful. If you have any unanswered questions please email firstname.lastname@example.org.
Click the questions to find out the answers!
You can purchase your ticket, merchandise & catering through our online booking system. Find further information here
All bookings must be made by a Leader and all young people should be booked in as part of a group. Individual bookings cannot be accepted.
Group Leaders are responsible for their group’s own InTouch arrangements, this includes holding the next of kin details for all their own leaders and young people and having their own contact details for the InTouch purposes with their districts. For Explorers attending the event on an Event Passport it’s expected that they have in place their own InTouch processes as agreed with the permit holder issuing the permit to them. Please ensure that you InTouch process is in line with TSA’s POR.
If you are fundraising for a specific cause such as attendance at a Scout Jamboree etc. and you attend Gilwell 24 as a participant, then you have the possibility to sell goods (we suggest pocket money priced goods) during the event. You can set-up your stall for free between 3pm and 8pm on Saturday afternoon in Camp Square – please bring your own equipment, tables and chairs. To reserve your space, please email us (email@example.com) and specify what you are planning to sell and for what purpose you fundraise. We will confirm space allocations prior to the event on a first come first served basis. If there are spaces available, we will allow Leaders and adults to do the same, however, space allocations will go by preference to young people. Please note this is the only place and time onsite where trading can take place and all sales must be not-for-profit nor for commercial purposes.
Yes, we are planning to have a swapping area for badges etc. We will publish further information on social media – please keep checking Facebook and Twitter for further information.
Unfortunately we aren’t able to accommodate campervans, caravans or similar vehicles.
If you are a Scout or Guide involved in linking with an Explorer Unit or Senior Section Guide Unit you are welcome to attend Gilwell 24 as part of that unit. This will normally apply to participants aged 13.5 or over.
Gilwell 24 is run for members of the Explorer Section and Senior Section Guide Section aged between 14 and 18. The activities provided will be aimed at members of this age range and those linking from younger sections. Unfortunately if you are aged 18 or over you will not be able to attend as a participant. Instead you may want to consider helping with another unit that is coming to the event or possibly applying to join the staff for Gilwell 24. Please email us if you are interested in coming to work on the staff team for planning the actual event or on the build team the week before. We are particularly looking for teams to develop and run team activities throughout the event.
Yes you can come by yourself as long as you have an event passport (given to you and signed by your explorer leader) with you. We would encourage you to join up with another unit before the event for the best experience and try to travel as a larger group. Try contacting other units in your area or let us know if you haven’t had any luck and we’ll attempt to put you in touch with local groups who will be attending.
Arrangements can be made for groups from outside the UK. Please contact us directly to discuss this. Volunteers from other countries are also welcome, but please contact us prior to registering so we can make the necessary arrangements.
No. Unfortunately we require the young people to have our consent form at any activity requiring it.
Bookings will close when the event is full, normally by mid-June.
In order to guarantee a place you should get your bookings in by mid May. It may be possible to book after this date but for large bookings we strongly recommend that you book as early as possible – last year the event completely sold out. Also you may not book meals or order T-shirts after this date. As there are limited quantities of pre-booked meals, we advise that you book as early as possible.
All our Gilwell events are very popular, so unfortunately if the event fills up to capacity before the closing date we will close bookings. This will be done for health and safety reasons and to preserve the experience of all participants.
Once your booking is confirmed and fully paid you’ll receive information from us regularly. The Information Packs will be sent to you approximately 4 weeks before the event. All the information will also be uploaded to our website and communicated through social media.
We’re sorry, but we are unable to refund for participants who pull-out from coming.
Yes – please make cheques payable to “The Scout Association” with your booking reference clearly written on the back. Send your cheque to Gilwell 24, Scout Adventures Gilwell Park, Bury Road, Chingford, London, E4 7QW.
Where there is no other option and the child is a member of The Scout Association through another section (or where the Scout Group has taken out additional insurance) then Leaders’ children may attend. However they may not take part in activities and should pay the Leader/Helper price.
If you bring young leaders, please make sure they’re signed up as participants.
All participants who book by the booking deadline will receive a complimentary event t-shirt. Leaders/helpers can buy their t-shirts with their tickets. T-shirt and other merchandise must be collected on arrival when you check in. T-Shirts for additional participants will be provided subject to availability. The T-Shirt colour won’t be announced until nearer to the event.
Small – 34/36”
Medium – 38/40”
Large – 42/44”
XL – 46/48”
XXL – 50/52”
There will be a small number of T-shirts available to purchase on the weekend and we may also take additional orders up to the cut-off date. Please contact us on 020 8498 5305 if you need to amend your booking.
Most groups bring a small shelter to store bags under but you don’t really need more than that as you’re not planning to sleep – right? Those who come on the Friday night tend to bring lightweight hike tents and this is normally enough.
We will be operating an allocation system for campsites as this enables us to make full use of the space available. If you have any specific requirements about camping space, please email us in advance at firstname.lastname@example.org Please note that on the day requests cannot normally be accommodated.
If you feel you need to bring a marquee, please contact us using the contact details provided on the “contact us” page to make arrangements. Normally most groups find that a gazebo or simple shelter is sufficient for this event.
Gilwell Park is a campsite, and requires you to have a campsite nights away permit. If you do not yet have a Nights Away permit, then you should either try and pair up with another group that has one, or find an additional leader from another section that does. Please note there is no blanket Nights Away coverage for this event. In exceptional circumstances where a Nights Away permit is an issue, please contact us using the contact details provided on the “contact us” page.
If you are a young person, you can attend Gilwell 24 with an “Event Passport”. This must be issued by a Night’s Away permit holder, so ask your leader or district commissioner to see if you can get one of these. We ask anyone camping with an Event Passport to read our information sheet for event passport holders and to indicate on registration if you will be camping on an event passport.
We don’t have indoor accommodation available for groups to book as it’s used for our staff during the event. Please enquire about availability and costs via email to email@example.com
We do not normally allow groups to arrive before the Thursday as this enables us to get the site ready.
You may set up camp on the Thursday before the event, but if you are staying overnight you will need to pay additional camp fees or pay per tent. The site will not open on the Friday for incoming visitors until 2pm so we can be fully prepared. We strongly advise that young people do not arrive for the event until after 6pm as the site is busy with traffic before this time.
You may bring up to three additional participants per booking reference.
Yes. At Gilwell if your group is arriving separately, the best place to meet is our meeting point. This will be signposted and marked on the Activity Map.
Please approach the instructor on the activity, who will then assess the suitability of the activity and provide additional support if required. If you have any special needs requirements that we need to know in advance, please get in touch with us using the contact details provided on the “contact us” page.
A tent for when you get tired (if you think you’ll need it). Spare change of clothes (for those muddy activities), suitable activity clothing, food or money to buy food, event passport, consent forms, swimwear and towel. You should also arrive at Gilwell wearing the top half of your uniform.
Fires are not allowed on site during this event. Please use gas stoves or the designated BBQs in the BBQ area.
Food is not provided as part of the fee. You can either camp and cater for yourselves or you can take advantage of the catered service. Visit our Food and Merchandise page here. Details of the menu are on the booking form.
Drinks and sweets are on sale for the participants. A café serving hot and cold food as well as a burger van and coke bars will also operate for the duration of the event.
If you are having a food delivery to site please make sure that you are clear with the provider about where to bring it to and ensure that one of your group is there to collect it. It’s helpful if you let our traffic management team know when you arrive what time you are expecting the delivery and they can advise you on the best delivery location and direct the delivery to you.
No, As this is an event for young people, our passion is to demonstrate that it is possible to have fun without alcohol. We strongly uphold The Scout Association’s rules about alcohol and do not permit our volunteers to drink alcohol during the event. We also recognise that as many leaders will be driving and taking responsibility for young people travelling home early on the Sunday morning that we have a responsibility to make sure leaders are in a fit state to do so safely.
Gilwell Park is a no-smoking site.
The aim is to challenge yourself to last the full 24 hours. Many participants do manage to stay awake all night, but if you want to make the most of the event we recommend getting a full nights’ sleep on the Friday night. Can you also stay awake long enough to complete our Gilwell 24 Gauntlet Challenge in the middle of the night and make it through to the survivors photo?
Yes. Due to the size of the event we don’t have the space required for camping and parking on site and therefore we ask for all vehicles (including volunteers and staff) to be taken off site. We will then provide a shuttle service to bring you back to the site. Some groups who don’t have a lot of kit can park directly off-site and then get the shuttle bus onto site like a park’n’ride!
For Chingford (Gilwell Park), please take the short walk to Chingford Plains, which is one of our off site car parks (out of the station, turn right on the main road then left onto Bury Road). The exact times the shuttle bus will operate will be published in the final leaders information pack, but this will normally be Friday night 1800 – 2300 and Saturday 0700-1000. Return shuttles operate on Sunday morning and on request throughout the event if you need to go to the vehicle or go shopping etc.
Yes, we do try to keep a designated area for drivers to sleep, please bring small tents and ask at reception who will direct you to the best location.
We do not provide any phone charging stations on site.
The Providore will be open during the event. We suggest that you buy GW 24 event neckers and badges with your tickets in advance as there will only be a limited amount available.
An event badge will be available to buy with your tickets. There might be a limited amount of event badges available on site, however, we suggest that you buy badges in advance as they sell out fairly quickly.
Gilwell Park does not allow dogs on-site except for guide dogs and other assistance dogs.
Please contact a member of the event staff at your earliest convenience and we will ensure that the matter is addressed.
Our Event Safety Plan is available for viewing within the event office during the event. We do not publish this in advance due to its size, complexity and the fact that event conditions and activities can change right up until the day. We also rely on a number of third parties to supply activities, and therefore our Event Safety Plan contains other material such as ADIPS certificates, copies of liability insurance etc
All participants can try any activity, an allocation system is not used.
After trying many different options throughout the years, we have found that participants prefer to pick and choose the activities they want to do, rather than be funnelled towards a particular set. Some of our activities will take down names and tell young people to come back if there’s a long queue. We actively encourage young people not to queue in any queue that will be longer than 20 mins, but to go and try another activity and come back as there’s plenty to choose from.
Yes, we will have the services of an external first aid provision throughout the weekend.
All activities are included in the price for participants.
Yes, we’d be very grateful for help at the event, particularly in the week before, when we can ensure that you’ll experience some of the fun of the event. If you are able to help for the whole weekend and/or the week before we will feed and accommodate you where possible. Should you wish to offer your services please see the “Volunteer” page.
Activities are intended specifically for the Scout and Explorer age ranges. In order to give the maximum opportunity to the young people, helpers and leaders are not permitted to take part in the activities during the day unless there are no participants wanting to use an activity and at the discretion of those running the activity. We are planning some leader activities and training opportunities during the event and you are welcome to help out with the activities too! Please see the Volunteering page for more information.
Yes! In 2014 we had our first open-mic stage and welcome performers, singers, dancers etc to come and have a go. Some of the best performers may also be invited to perform on the main stage during the event. We also have a special DJ workshop where you can come and DJ. Unfortunately we already have a great resident DJ for the main disco already so don’t need anyone further for that, sorry.
Gilwell 24 is normally the second weekend in July. Here are the confirmed dates for 2019:
12-14th July 2019
If you are organising a longer camp or planning to travel internationally please let us know and we’ll do our best to confirm full details for you.
If you are looking for a fun and rewarding residential project to take part in as part of your DofE or Queen’s Scout Award, join the Scout Adventures team in the week leading up to Gilwell 24 and help us to create an amazing event experience for participants. Sign up here. For questions, email us on firstname.lastname@example.org.